Core Fields: Library Control

Modified on Thu, 3 Sep at 4:57 PM

Core Fields: Library Control

The fields available for the Library Control module, and what each one is for

Contents

1. Introduction & Context
2. Key Features & Functions
3. Requirements
4. Step-by-Step Guide
- Library Control: Field Reference
5. Common Issues & Troubleshooting
6. Related Articles

1. Introduction & Context

This article lists the fields available for the Library Control module and what each one is for, and shows how to choose which fields appear as columns in the Library Control list view.

Who is it for? This is configured by Clew Admins in Admin Settings, under Custom Types > Library Control.

What does it impact? These settings control what your team sees and can enter on Library Control records, not the underlying data itself.

Note: Controlling where a field appears (New Form, Edit Form, Mass Edit Form, Show View) works the same way for Library Control as for every other module, using the eye icons and Mass Edit in Core Field Settings. See Core Fields: Overview for how that works; this article focuses on what the Library Control-specific fields are and what they mean.

2. Key Features & Functions

Field coverage: covering ownership, control description & classification, effectiveness & assurance, cost & impact, dates & scheduling, and record & system fields, listed in full in Section 4.
Default list view columns: out of the box, the Library Control list view shows Type, ID #, Title, Register, Critical Control?, Implemented?, Failed?, and Control Effectiveness.

3. Requirements

Clew Admin access, to open Admin Settings and Custom Types > Library Control.
The Library Control module must already be enabled in Clew.

4. Step-by-Step Guide

Library Control: Core Field Visibility

Go to Admin Settings and open Custom Types.
Select Control.
Scroll to Core Field Settings. Use the search box to find a specific field if the list is long.
Update fields individually using the eye icons, or select several rows and use Mass Edit. See Core Fields: Overview for how these controls work.

By default, the Library Control list view's Selected Fields include Type, ID #, Title, Register, Critical Control?, Implemented?, Failed?, and Control Effectiveness.

Library Control: Field Reference

The fields available for the Library Control module, grouped by what they're used for. For how to control where each one appears (New Form, Edit Form, Mass Edit Form, Show View), see Core Fields: Overview.

Ownership

Field	What it's for
Owner	The person who owns the library control.
Owner Role	The role the Owner holds.

Control Description & Classification

Field	What it's for
Control Category	The category this control belongs to.
Control Types	The type(s) this control is classified as.
Library Control	A reference back to the library control definition this record is drawn from.
Objectives	The objective(s) this control is intended to achieve.
Business Objectives	The organisational objective(s) this control relates to or supports.
Comments	Free-text comments recorded against the control.
Cross Reference / Supporting Documents	Links or references to supporting documentation for this control.
Latest Survey Result	The most recent survey or assessment result recorded for this control.
Linked To	The record(s) this control is linked to.

Effectiveness & Assurance

Field	What it's for
Critical Control?	Flags whether this is a critical control.
Implemented?	Flags whether the control has been implemented.
Failed?	Flags whether the control has failed.
Control Effectiveness	The assessed effectiveness of the control.

Cost & Impact

Field	What it's for
Cost ($)	The cost associated with the control.
Impact Window Start	The start of the period during which the control's impact applies.
Impact Window End	The end of the period during which the control's impact applies.
Frequency	How often the control is performed or reviewed.

Dates & Scheduling

Field	What it's for
Due Date	The date the control (or its review) is due.
Original Due Date	The due date originally set, before any extension.
Closed at	The date and time the record was closed.

Record & System Fields

Field	What it's for
Type	The record type classification, distinguishing this custom type (Library Control) within its module.
ID #	The unique identifier number automatically assigned to the record.
Title	The short name or title given to the control.
Status	The record's current position in its workflow, for example Draft, Open, or Closed.
Register	The register the control belongs to.
Location	The physical or organisational location the control relates to.
Created at	The date and time the record was first created.
Updated at	The date and time the record was last updated.
Created by	The user who created the record.
UUID	A unique identifier automatically generated for the record, in addition to the sequential ID #.

5. Common Issues & Troubleshooting

These issues apply to Library Control the same way they do to every module. See Core Fields: Overview for the general troubleshooting table and best practices.

Issue	Likely Cause	Solution
A Library Control field doesn't appear on a form or Show View	That specific column is switched off for the field in Library Control's Core Field Settings	Open Custom Types > Library Control > Core Field Settings and switch on the relevant column for that field
A field isn't listed under Library Control's Available Fields or Core Field Settings at all	The field has not been enabled for your organisation	Raise a request with Clew support to have the field enabled for Library Control

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