Core Fields: Hazards

Modified on Thu, 3 Sep at 4:59 PM

Core Fields: Hazards

The fields available for the Hazards module, and what each one is for

Contents

1. Introduction & Context
2. Key Features & Functions
3. Requirements
4. Step-by-Step Guide
- Hazards: Field Reference
5. Common Issues & Troubleshooting
6. Related Articles

1. Introduction & Context

This article lists the fields available for the Hazards module and what each one is for, and shows how to choose which fields appear as columns in the Hazards list view.

Who is it for? This is configured by Clew Admins in Admin Settings, under Custom Types > Hazard.

What does it impact? These settings control what your team sees and can enter on Hazard records, not the underlying data itself.

Note: Controlling where a field appears (New Form, Edit Form, Mass Edit Form, Show View) works the same way for Hazards as for every other module, using the eye icons and Mass Edit in Core Field Settings. See Core Fields: Overview for how that works; this article focuses on what the Hazard-specific fields are and what they mean.

2. Key Features & Functions

Field coverage: covering ownership and reporting, hazard description and classification, monitoring and review, dates and scheduling, and record/system fields, listed in full in Section 4.
Default list view columns: out of the box, the Hazards list view shows Type, ID #, Title, Status, Register, Location, Reporter, and Occurred at.

3. Requirements

Clew Admin access, to open Admin Settings and Custom Types > Hazard.
The Hazards module must already be enabled in Clew.

4. Step-by-Step Guide

Hazards: Core Field Visibility

Go to Admin Settings and open Custom Types.
Select Hazard.
Scroll to Core Field Settings. Use the search box to find a specific field if the list is long.
Update fields individually using the eye icons, or select several rows and use Mass Edit. See Core Fields: Overview for how these controls work.

By default, the Hazards list view's Selected Fields include Type, ID #, Title, Status, Register, Location, Reporter, and Occurred at.

Hazards: Field Reference

The fields available for the Hazards module, grouped by what they're used for. For how to control where each one appears (New Form, Edit Form, Mass Edit Form, Show View), see Core Fields: Overview.

Ownership & Reporting

Field	What it's for
Owner Role	The role the Owner holds.
Assignee	The person the record, or an action arising from it, is currently assigned to.
Assignees	Everyone currently assigned to the record, where more than one person can be assigned.
Assignee Role	The role the assignee holds, shown alongside or instead of their name.
Supervisor	The person supervising how the hazard is being managed.
Reviewer	The person responsible for reviewing the hazard.
Reviewer Role	The role the Reviewer holds.
Opened by	The user who opened the hazard record in Clew.
Reporter	The person who reported the hazard.

Hazard Description & Classification

Field	What it's for
Description	A written description of the hazard.
Hazard Types	The type(s) of hazard this record is classified as.
Business Objectives	The organisational objective(s) that this hazard relates to or could affect.
Immediate Actions	The actions taken straight away in response to the hazard.
Potential Consequence	The potential outcome or impact if the hazard were to result in harm.
Location	The physical or organisational location the hazard relates to.

Monitoring & Review

Field	What it's for
Next Review Date	The date the hazard is next due to be reviewed.
Further monitoring required	Flags whether the hazard needs ongoing monitoring beyond its current review.

Dates & Scheduling

Field	What it's for
Occurred at	The date and time the hazard was identified.
Reported at	The date and time the hazard was reported.
Due Date	The date the hazard, or its actions, is due to be actioned.
Original Due Date	The due date originally set, before any extension.
Target Close Date	The date the hazard is targeted to be closed by.
Closed at	The date and time the record was closed.
Original Closed at	The date the record was first closed.
Closed before target date	Flags whether the hazard was closed before its Target Close Date.

Record & System Fields

Field	What it's for
Type	The record type classification, distinguishing this custom type (Hazard) within its module.
ID #	The unique identifier number automatically assigned to the record.
Title	The short name or title given to the hazard record.
Status	The record's current position in its workflow, for example Draft, Open, or Closed.
Register	The register the hazard belongs to.
Created at	The date and time the record was first created.
Updated at	The date and time the record was last updated.
UUID	A unique identifier automatically generated for the record, in addition to the sequential ID #.

5. Common Issues & Troubleshooting

These issues apply to Hazards the same way they do to every module. See Core Fields: Overview for the general troubleshooting table and best practices.

Issue	Likely Cause	Solution
A Hazard field doesn't appear on a form or Show View	That specific column is switched off for the field in Hazard's Core Field Settings	Open Custom Types > Hazard > Core Field Settings and switch on the relevant column for that field
A field isn't listed under Hazard's Available Fields or Core Field Settings at all	The field has not been enabled for your organisation	Raise a request with Clew support to have the field enabled for Hazards

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