How can I check the versions on a workflow?

Checking the versions on a workflow

How to see what has been changed on a workflow, when, and by whom

What this is for

Versions on a workflow let you retrace what has been changed and by whom. If a workflow button has started behaving differently, or a status has appeared or disappeared, the version history tells you what changed and when, so you can decide whether to put it back or update your process around it.

How to open the history

There are two ways in, and both open the same history.

From the workflow list

1. Go to Admin, then Workflows.
2. Search for the workflow you want to review.
3. In the Actions column on that row, click the Versions icon. It looks like a clock, and hovering it shows the label.

The Versions icon in the Actions column of the workflow list.

From the workflow itself

If you already have the workflow open, click Versions in the top-right corner, next to Edit. You do not need to go back to the list.

Reading the history

The history lists every change that has been made. Dates run down the left, and each entry shows which fields changed. Within an entry, the old value is on the left and the new value is on the right, so each change reads as a before and after pair.

Each entry lists the fields that changed, with the old value beside the new one.

Entries come in two kinds:

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